Your entire SMS, accessible anywhere.
Centralise your Safety Management System, operational procedures, and regulatory forms with full version control, mandatory-reading acknowledgment, and smart document interlinking. Every crew member accesses the same current revision — whether online in Rotterdam or offline in the South Pacific.
Your fleet is looking at 12 different revisions of the same SMS procedure right now.
Without proper version control, an SMS update issued from the office takes weeks to permeate the fleet. Meanwhile, PSC inspectors are checking the current revision, class surveyors are auditing procedure adherence, and your third officer is following last year’s checklist. VOLAX Docs collapses that lag to hours — and proves the current revision was acknowledged, per rank, per vessel.
Document control fit for auditors and seafarers
Version control with full history
Every document carries revision history from first publication. Superseded revisions preserved for audit. Change summary per revision. Author, reviewer, approver captured.
Mandatory reading with acknowledgment
Assign a document as mandatory for named ranks. Track acknowledgment per crew member. Compliance report per vessel per revision. PSC-defensible evidence trail.
Smart interlinking
Procedures reference other procedures, checklists, forms, and drawings. Interlinks preserved across revisions. Broken links flagged before publication.
Full-text search with filters
Every document indexed and searchable. Filters by type, department, vessel, date, and revision status. Find the checklist the second engineer needs in seconds.
Fleet-wide differential distribution
Only the changed bytes travel over satellite. A 200-page manual with one paragraph change syncs in kilobytes, not megabytes.
Access control per document
Sensitive documents (personnel files, commercial contracts, security plans) restricted per role, rank, and vessel. Audit trail on every read.
Digital form filling & signatures
Forms and checklists filled inside the system. Digital signatures with role and timestamp. No print, sign, scan, re-upload.
Native format support
PDF, Word, Excel, PowerPoint, images, CAD drawings, video, HTML procedures. All searchable, all version-controlled, all offline-available.
VOLAX SHEQ integration
ISM procedures managed in Docs, referenced from SHEQ risk assessments, permits, and audits. Change one, update all references.
Offline availability, auto-sync
Every vessel carries a complete document library locally. Updates sync when connectivity resumes — differentially, compressed, encrypted.
Docs is the SMS backbone
One SMS revision, everywhere at once
Book a walkthrough. Upload one of your current SMS procedures and we’ll show you differential sync, acknowledgment tracking, and offline retrieval — in the platform.