Requisition to delivery in one seamless workflow.
The complete procure-to-pay cycle for ship management — multi-step approvals, supplier scoring, contract governance, and AI three-way matching. Source through ShipServ, your own supplier directory, or a hybrid of both. One workflow, every spend category, every vessel.
Your PO is a promise to a vessel at sea. The world’s freight networks decide whether you keep it.
Land-based procurement can absorb a two-day delay. A vessel waiting on a critical spare in a foreign port cannot. VOLAX Procure was built around the moving-target reality of ship supply: multi-currency vendors, hazardous class-restricted items, port-of-delivery decisions taken twelve hours before departure, and forwarders who need documentation packages perfect the first time.
End-to-end procurement, without the swivel
Requisition to PO to invoice
Full workflow: requisition (from PMS, inventory, or manual), RFQ distribution to shortlisted suppliers, quotation comparison, PO issue, receipt, invoice, payment. One system, one audit trail.
Multi-step configurable approvals
Approval chains configured per requisition type, cost centre, and value threshold. Superintendent → fleet manager → CFO. Delegation for annual leave. Full digital signature audit.
Supplier directory with performance
Every supplier scored on delivery reliability, quality holds, price competitiveness, and documentation accuracy. The scorecard informs every next RFQ decision.
Budget tracking per cost centre
Vessel, voyage, department, project. Real-time consumption. Forecast-vs-actual visibility. Alerts when a cost centre nears 80% of budget with time left in the period.
AI three-way invoice matching
PO, delivery note, invoice compared automatically. Line-level matching. Tolerance for freight and currency variance. Straight-through processing on clean matches; human review only on exceptions.
ShipServ & e-commerce integration
Distribute RFQs to ShipServ, ShipLink, or your private supplier network. Receive quotes back into the platform. Compare on the same screen as your own suppliers.
Shipment & forwarder tracking
Every PO carries its shipment: dispatch date, forwarder, ETA, tracking number, port of delivery, vessel receipt. Late-shipment alerts to procurement and the operations superintendent.
Recurring order templates
Bunkers, lubes, provisions, deck stores — standard replenishments run on templates with negotiated pricing. Cycle triggered by vessel schedule, not calendar.
Spend analysis with historical pricing
Every item’s price history, per supplier, per port, over years. Trend charts. Supplier comparison. The data your CFO wants at year-end review, on-demand.
Automated cost allocation
PO cost allocated to the correct vessel, voyage, and cost centre — feeding VOLAX Finance without manual journal entry. Vessel P&L reconciles in real time.
Procurement in the chain
Every PO on time, on budget, on the same dataset
Book a walkthrough. We’ll model an approval chain, run a three-way match, and show you the year-end spend view your finance director asks for — live.